Administrative clerk

Job Description

Position Summary: Assists in the day-to-day administrative and clerical needs of the department.

General Duties and Responsibilities:

• Maintains, monitor and updates database system, files, and inventory.
• Prepares periodically (weekly, monthly, annually) the summary reports of accomplished preventive maintenance activities, sales, delivery, accrual, billing, and other related transactions.
• Compiles, copy, sort, and file records of office activities, business transactions, delivery receipts, liquidations, and preventive maintenance activities and accomplishments for documentation purposes.
• Computes, record, and proofread data and other information, such as invoices, official records or reports.
• Answers telephones, direct calls, and take messages.

1. Monitors and encode documents of maintenance requests and service reports
2. Monitors and encode documents pertaining to consumables installed at sites

1. Monitors fuel deliveries.
2. Prepares requests for facilities management’s approval and billing.
3. Coordinates with technicians/hauler regarding fuel status.
4. Prepares and reviews all documents for billing purposes.
5. Prepares cash advances when necessary for fuel purchases.

1. Monitors consumables deliveries.
2. Prepares request forms for billing purposes.

Qualifications/Requirements

Position specifications:

• Must be knowledgeable of administrative and clerical procedures and systems such as word and number processing, managing files and records, transcription, designing forms, and other office procedures and terminology.
• Must be knowledgeable of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
• Must know the basic command of English language rules of composition and grammar.

Experience: At least six (6) months

Work location

CITY OF MANDALUYONG, NCR, SECOND DISTRICT

Remarks

No additional remarks

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