Marketing Manager

Location:

Davao City, Philippines

About White Key Marketing.

Our team thrives on collaboration, innovation, and getting things done - with excellence.

Key Responsibilities

• Join onboarding and strategy meetings to capture actionable outcomes
• Summarise meeting notes into internal documents and timelines into Notion
• Map out deliverables in Notion, with clearly defined checkpoints and owners
• Project & Workflow Management
• Act as the project lead from onboarding to ongoing delivery
• Coordinate across VAs and Marketing Coordinators to meet key turnaround times for service deliverables
• Reporting on Clockify and Notion to monitor team hours, margin, and workflow status
• Ensure client scope and timelines are aligned with internal resourcing
• Strategic Marketing Operations
• Support the execution of cross-channel marketing initiatives, including social media, content creation, website deliverables, branding, and SEO
• Maintain high visibility of project pipelines, performance data, and task progress
• Translate marketing strategies into repeatable workflows and delivery frameworks
• Report operational bottlenecks or gaps in advance
• Team Leadership & Performance Oversight
• Manage workflow and expectations across internal VAs and MCs
• Coordinate with senior leads to allocate resources based on project demand
• Contribute to people management and process improvement initiatives
• Performance Measurement & Budget Awareness
• Track time and delivery costs per client to maintain healthy profit margins
• Identify areas to reduce inefficiencies and increase team output
• Contribute to weekly performance reporting for leadership
• Offer feedback on budget management and task planning where relevant
• Platform & Tool Ownership
• Build and manage internal delivery dashboards, trackers, and databases in Notion
• Maintain consistency and accuracy across communication and delivery platforms
• Recommend and implement improvements to internal SOPs, systems, or resource management processes

• 3+ years of experience in marketing operations or project management
• Previous leadership experience of remote or virtual teams a must.
• Good general understanding of social media workflows, digital campaigns, branding, websites, SEO.
• Experience with project management and communication platforms (e.g. Notion, Clockify, WhatsApp)
• Highly organised and detail oriented with a track record of managing multiple workflows simultaneously
• Fluent in English (both written and spoken), with professional communication skills
• Strong time management and accountability - works well independently but knows when to escalate
• Must be available full-time from Davao and comfortable collaborating across AEST/PHT time zones

• Previous agency experience in client services or team operations for
• Experience with People Manager, HR platforms, or internal people ops systems
• Ability to support budget tracking, and performance metrics
• Familiarity with the broader digital marketing landscape (branding, content, website, SEO, ads, etc)

• Full-time | 40 hours/week | Core Hours: 9am–5pm AEST
• Philippines business hours with overlap for client meetings as needed
• Primary tools: Notion, Clockify, Google Workspace, WhatsApp

How to Apply

Please send your updated resume and a short Loom video (2 minutes) introducing yourself and describing a project or client workflow you’ve successfully managed to:

• [email protected]

?[email protected]

Subject line: Virtual Marketing Manager – [Your Name]