Purchasing Manager

PURCHASING MANAGER

The Purchasing Manager is responsible for overseeing the procurement of goods and services necessary for the smooth operation of the Park. This includes maintaining inventory levels, ensuring the quality of purchased items, negotiating with suppliers, and ensuring timely deliveries of products and services, all while maintaining cost-effectiveness and adhering to the park’s operational needs.

Key Responsibilities:

1. Procurement and Sourcing

• Source, evaluate, and select suppliers for goods and services, including animal care supplies, park maintenance materials, food and beverage, and park merchandise.
• Negotiate pricing, payment terms, and delivery schedules with vendors to ensure cost savings and timely deliveries.
• Maintain relationships with current suppliers and seek new sources to ensure a variety of quality options.

1. Inventory Management

• Monitor inventory levels for park supplies and equipment, ensuring stock availability without overstocking.
• Conduct periodic inventory audits to ensure accuracy.
• Ensure proper documentation and record-keeping for all incoming and outgoing supplies.

1. Budget Management

• Develop and manage the purchasing budget in collaboration with other departments.
• Implement cost-saving and 5S initiatives while ensuring the procurement of high-quality supplies.
• Track and report on purchasing expenditures and identify opportunities for cost reduction.

1. Supplier Management

• Maintain and build strong relationships with vendors and suppliers, ensuring that they meet the park’s standards for quality, delivery, and service.
• Resolve supplier-related issues, such as delivery delays, defective goods, or discrepancies in pricing.
• Continuously evaluate supplier performance and recommend improvements when necessary.

1. Compliance and Documentation

• Ensure all procurement activities comply with relevant laws, regulations, and ethical standards.
• Maintain accurate and up-to-date records of all purchasing activities, including purchase orders, contracts, and invoices.
• Monitor supplier compliance with environmental sustainability practices, if applicable to the park's values.

1. Collaboration and Coordination

• Work closely with park management, animal care teams, maintenance staff, and event coordinators to determine the park’s purchasing needs.
• Assist in organizing special events, workshops, and guest services by providing necessary supplies.
• Coordinate with other departments to forecast future purchasing needs and align with park operations.

1. Reporting and Analysis

• Prepare regular reports on purchasing activities, budget adherence, and vendor performance.
• Analyze purchasing trends to optimize the procurement process and reduce costs.
• Reports to the Department head and/or the VP/COO

Qualifications/Knowledge/Skills/Experience:

• Graduate of any Business related course.
• With at least 3 years working experience with leadership role in hospitality or related industry.
• Very good negotiation skills
• Effective oral and written English communication skills
• A resident in Carmen or nearby towns.
• Willing to relocate in Carmen, Cebu.