Non Catalog Procurement Associate

JOB SUMMARY:

• The Non Catalog Procurement Associate is responsible for the conduct of general sourcing of suppliers/service providers and negotiating contracts for catalogs/non-catalog items based on the needs of requesting units/parties. He/she is also responsible for ensuring quality and cost efficiency of sourced items or services.

RESPONSIBILITIES:

• General Procurement and Tendering
• Responsible for the conduct of general sourcing and tendering of goods and services.
• Receive and evaluate business requirements raised by business units.
• Validate and clarify details of requirements received.
• Advise business units of revisions and recommended changes to rectify and/or amend details of the requests or documents.
• Negotiate applicable commercial terms with qualified suppliers, service providers and contractors.
• Prepare and endorse initial recommendation for canvass reports on new, non-catalog, or tendered items.
• Study result of data analysis and identify sourcing strategies for each category.
• Perform supplier market assessment, supplier survey, and build sourcing strategies.
• Obtain from Catalog Procurement sub-unit the required service delivery and contractual benefits for consideration in the RFP.
• Perform RFP, evaluation of bids, negotiation, and awarding of contract.
• Assist Catalog Procurement sub-unit in the transition and initial implementation of the contract.
• Communicate sourcing strategies to stakeholders and suppliers.
• Facilitate and assist in the whole tender process and ensure satisfactory delivery and fulfillment of requirements.
• Coordinate and endorse with related P&L units the accreditation of newly qualified suppliers, service providers or contractors.

• Ensure catalogs are updated.
• Process orders and ensure timely delivery of catalog items
• Implement contracts according to the agreed terms.
• Identify and mitigate risks in the contractual relationships.
• Monitor supplier performance and ensure compliance of supplier, service provider, or contractor to terms and conditions and implement corrective measures for any breach.

Contracts Management:

• Prepare and route subject contracts and agreements for approval of authorized signatories.
• Monitor and ensure compliance of supplier, service provider or contractor to terms and conditions and implement corrective measures for any breach.
• Facilitate amendments to contracts andagreements as approved by corresponding business units and management.
• Facilitate and endorse for review contracts and agreements approaching culmination.

• Establish, develop, and maintain professional working relationship with business units and vendors to ensure key partnerships for future growth.
• Request feedback from business units to ensure continuous supplier improvement.
• Contact vendors to follow-up requisitions, resolve issues, and ensure alignment with business unit’s requirements.
• Perform Supplier Performance Management

QUALIFICATIONS:

• Bachelor’s or College Degree in any Supply Chain/ Business related courses and/or Engineering.
• College Graduate or at least one (1) year work experience in Supply chain, manufacturing or in any similar, dynamic and fast paced industry.