Remote Staff Accountant / Bookkeeper | Work from Home

We’re Hiring: Remote Staff Accountant / Bookkeeper!

Looking for a role that fosters collaboration, creativity and career growth in a vibrant office environment? We got you covered!

Attach this together with your updated CV to become a priority applicant!

Schedule: Night Shift

Job Description:

This is a single-person finance function reporting directly to firm leadership.

Core Responsibilities

• Daily transaction entry and categorization in QuickBooks
• Maintain a clean, audit-ready general ledger
• Recurring journal entries, prepaid expense schedules, etc.
• Bank, credit card, and GL account reconciliations (monthly)

• Coordinate with US-based project managers and project management software to ensure client invoices are issued accurately and on time based on project milestones and contract terms
• Generate and send customer invoices through QuickBooks
• Collections follow-up, customer account maintenance, and AR aging reports
• Project cost tracking and WIP (work-in-progress) reporting support

• Vendor bill entry, expense coding, and approval routing
• Schedule and execute payment runs
• Vendor account reconciliations and 1099 tracking throughout the year

• Process semi-monthly payroll in QuickBooks Payroll for fewer than 10 employees
• Reconcile payroll liabilities and confirm tax payments and filings processed through QuickBooks Payroll
• Coordinate with leadership on new hire setup, terminations, and pay adjustments
• Prepare and reconcile year-end W-2s

• Execute month-end close procedures: journal entries, accruals, account analysis
• Prepare supporting schedules for monthly financial statements
• Deliver standard month-end reporting package to firm leadership

• Annual 1099 preparation
• Sales tax filings as applicable
• Audit and tax preparation support
• Other ad hoc accounting and reporting tasks as needed

Qualifications and requirements:

• Bachelor’s degree in Accounting, Finance, or related field
• 3+ years of full-cycle accounting and bookkeeping experience
• Minimum 1-2 years supporting US-based clients or companies
• Hands-on experience running payroll in QuickBooks Payroll (or substantively similar US payroll platform)
• Strong working knowledge of US GAAP and US payroll concepts (federal/state withholding, FICA, W-2s, 1099s)
• Proficiency in QuickBooks (Online or Desktop)
• Advanced Microsoft Excel
• Excellent written and verbal English communication
• Reliable high-speed internet, quiet work environment, backup power
• Ability to overlap minimum 8 hours daily with US Central Time (8:00 AM – 5:00 PM CT)

• Experience in engineering, architecture, construction, or other project-based professional services
• Experience with project management or job-costing software (Procore, BQE Core, Ajera, Monday.com, or similar)
• Prior experience as a sole or lead bookkeeper for a small US business (under 15 employees)

Non-negotiable skills and requirements:

• Bachelor’s degree in Accounting, Finance, or related field
• 3+ years of full-cycle accounting and bookkeeping experience
• Minimum 1-2 years supporting US-based clients or companies
• Hands-on experience running payroll in QuickBooks Payroll (or substantively similar US payroll platform)
• Strong working knowledge of US GAAP and US payroll concepts (federal/state withholding, FICA, W-2s, 1099s)
• Proficiency in QuickBooks (Online or Desktop)
• Advanced Microsoft Excel

Perks & Benefits (Work From Home):

• Comprehensive health and life insurance on your 16th day of employment, covering 1 free dependent on the 16th day of employment
• Flexible leave credits which may be used for vacation, emergency and sick leaves
• Quarterly perks boxes for WFH staff, offering groceries and snacks to keep you fueled Superb and exciting Mid-Year Parties – with items to give away and cash prizes!
• Endless opportunities for career advancement
• Annual Performance Review with Salary Increase
• We set you up for success with a company-provided PC/Laptop and fiber internet connection
• Tech-on-wheels Support
• Participate and join our CS Social Clubs and Special Interest Groups to connect with colleagues
• International career growth and connections
• Unlimited cash incentives for hired referrals
• Mental Wellness Employee Assistance program through Lifeworks
• In-house psychiatrist available to support employees' well-being
• Become part of the Employee Share Units program
• Cloudstaff Dream Points - To be used for bidding useful items like appliances, kitchenettes etc.

Established in 2005, Cloudstaff is a leading outsourcing company that empowers businesses to thrive through smarter talent solutions. We're passionate about creating a work environment that fosters your professional growth and overall well-being.

• Award-winning Culture: We're committed to building the #1 Workplace Everywhere, with a proven track record of staff engagement initiatives and industry recognition
• Invest in You: We support your development through comprehensive training programs, mentoring and opportunities for career advancement
• Thrive as an Individual: We offer a strong work-life balance with flexible schedules, meaningful perks and a collaborative team environment.

**To become a priority applicant, please share a 1-2 minute video introduction detailing you experience in this specific role. You can upload your video to the CSJobs platforms. Please use a clean, distraction-free background and speak clearly and articulately.**