Admin Assistant

Job Summary:

We are seeking a highly organized and motivated Administrative Assistant to support our team. The ideal candidate will be a proactive problem solver with exceptional communication skills and a keen attention to detail. You will be responsible for managing administrative tasks, assisting with office operations, and providing support to ensure the team runs smoothly.

Key Responsibilities:

• Manage and organize daily office operations and procedures.
• Answer and direct phone calls, take messages, and handle inquiries.
• Schedule appointments and manage calendars for team members.
• Prepare and maintain documents, reports, and presentations.
• Assist with data entry and maintain databases.
• Coordinate meetings and events, including booking venues and arranging catering.
• Perform general clerical duties, such as filing, photocopying, and scanning.
• Monitor and order office supplies as needed.
• Provide support in onboarding new employees and maintaining personnel records.
• Assist with special projects and other duties as assigned.

Qualifications:

• High school diploma or equivalent; additional qualifications in Office Administration or related fields are a plus.
• Proven experience as an Administrative Assistant or in a similar role.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational skills and ability to multitask.
• Strong written and verbal communication skills.
• Attention to detail and problem-solving skills.
• Ability to work independently and as part of a team.
• Familiarity with office equipment and administrative procedures.