Accounting assistant

Job Description

GENERAL PURPOSE OF THE JOB

The Accounting Assistant – Accounts Payable is responsible for managing and facilitating the timely and accurate payment of the company's obligations to suppliers and creditors. This includes processing vendor invoices or bills, ensuring prompt payment, and maintaining comprehensive records of the company's short-term debts.

• Posts accurately business transactions and process invoices to maintain up-to-date accounts payable records;
• Verifies and validates financial data to ensure its accuracy for payment, auditing, and tax purposes;
• Ensures the accuracy and integrity of an organization's financial documents, invoices, and records to meet payment, auditing, and tax requirements;
• Implements effective monitoring systems to ensure timely payment to vendors, avoiding late fees or penalties;
• Clarifies questionable invoice items, pricing discrepancies, or missing receiving signatures;
• Compiles and reviews invoices to ensure they are complete and ready for payment processing;
• Maintains organized records, including copies of vouchers, invoices, ad correspondence necessary for proper documentation;
• Prepares and generates periodic reports and other relevant records as needed;
• Gathers and validates all relevant information and data related to invoice payments;
• Regularly reviews vendor files to check for previous payments and assign appropriate voucher numbers for tracking purposes;
• Prepares vouchers with accurate details, including invoice number, date, vendor address, item description, amounts, and coding, following accounting policies and procedures;
• Performs daily bookkeeping and record-keeping activities promptly and accurately; and
• Verifies invoices against corresponding purchase orders and ensures that goods or services have been received before authorizing payment to vendors.

Other tasks

Maintains proper filing and documentation systems for accounts payable vouchers, ensuring easy accessibility and retrieval of records when needed; Provides comprehensive clerical support to facilitate the timely payment of the Company’s obligations; Performs other related tasks as may be assigned by the Immediate Superior depending on the exigencies of the organization.

Qualifications/Requirements

JOB PROFILE

Educational Background

Must have at least an educational attainment equivalent to a Bachelor’s degree in Accountancy or Business Administration majoring in Financial Management or Management Accounting, or any related course.

Professional Background

Must have at least a minimum of 1 year of relevant experience in Accounts Payable, preferably in the Property Management or Real Estate Industry.

Knowledge Requirements

Must have a basic knowledge of the accounts payable function; Must have a basic knowledge of bookkeeping procedures; Must be knowledgeable in using accounting software and applications.

Skills Requirements

Must be proficient in using Microsoft Software applications.

Ability Requirements

Ability to handle sensitive information.

Occupational Safety

The position reports to the Head Office most of the time and typically has very low to no exposure to occupational and safety hazards.

Work location

PASAY CITY, NCR, FOURTH DISTRICT

Remarks

No additional remarks

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