Virtual Assistant | Work From Office - Manila

We’re Hiring: Virtual Assistant!

Looking for a role that fosters collaboration, creativity and career growth in a vibrant office environment? We got you covered!

We are currently on the lookout for a Virtual Assistant to join our team at Cloudstaff, the #1 workplace everywhere! Think you qualify for the role? Attach a 1-2 minute video intro and introduce yourself to us so we can meet you virtually. Attach this together with your updated CV to become a priority applicant!

Schedule: Mid shift

Key Responsibilities:

• Executive Support: Provide high-level administrative support to the CEO, including calendar management, travel coordination, and preparing concise briefs.
• Communication: Draft, edit, and proofread emails, presentations, and documents. Act as the CEO’s representative in professional communications with stakeholders.
• Inbox & Diary Management: Oversee the CEO’s inbox, prioritize and respond to messages, draft replies, and coordinate a complex schedule.
• Relationship Building: Serve as a professional point of contact for entrepreneurs, partners, and clients, representing the CEO and company with diplomacy.
• Project Coordination: Manage special projects, collaborating with cross-functional teams to ensure timely completion and alignment with company goals.
• Event & Meeting Management: Organise meetings and webinars; take minutes, manage follow-up actions, and work with the Head of Events to ensure smooth event logistics.
• Office & Team Support: Oversee office operations, manage team holiday and sickness calendars, and handle essential tasks such as ordering stationery.
• Board Support: Prepare Board meeting documents, take minutes, and track action items to ensure follow-through.
• Social media & Digital Presence: Assist with the CEO’s social media and client follow-up via digital channels to enhance engagement.

Qualification and requirements:

• Excellent Written Communication: Proficient in English with strong attention to detail.
• Organizational Skills: Highly organized, with excellent multitasking and time management abilities.
• Relationship Building: Strong interpersonal skills with a professional telephone manner.
• Tech-Savvy: Skilled in Microsoft Office (Excel, Outlook, PowerPoint, SharePoint), MS Teams, Zoom, and Salesforce.
• Confidentiality: Discreet and able to handle sensitive information with care.
• Calm Under Pressure: Resilient, with a positive attitude and a calm demeanour in a fast-paced environment.

Preferred Qualifications:

• Experience: Minimum of 3 years in a support role, ideally in a fast-paced entrepreneurial or start-up environment.
• Entrepreneurial Mindset: Passionate about entrepreneurship and supporting company growth.
• Proactive Problem Solving: Able to identify and resolve issues independently and effectively.

Non-negotiable skills & requirements:

• At least 3 years of experience providing executive support to C-level leaders
• Proficient in using tools such as MS Office, Salesforce and Zoom
• Skilled in calendar coordination and travel management for senior executives

Perks & Benefits (Work From Office/Hybrid):

• Comprehensive health and life insurance on your 16th day of employment, covering 1 free dependent on the 16th day of employment
• Flexible leave credits which may be used for vacation, emergency and sick leaves
• Superb and exciting Mid-Year Parties – with items to give away and cash prizes!
• Endless opportunities for career advancement
• Exclusive ATM inside the office for employee's convenience
• Annual Performance Review with Salary Increase
• We set you up for success with a company-provided PC/Laptop and fiber internet connection
• Look forward to weekly office perks for work from office staff – Free Coffee, Meals and Beer Fridays!
• Top notch workplace with first class VIP lounge and game rooms
• Child friendly spaces to cater to the needs of employees with children, enhancing work-life balance
• Participate and join our CS Social Clubs and Special Interest Groups to connect with colleagues
• International career growth and connections
• Unlimited cash incentives for hired referrals
• Mental Wellness Employee Assistance program through Lifeworks
• In-house psychiatrist available to support employees' well-being
• Become part of the Employee Share Units program
• Cloudstaff Dream Points - To be used for bidding useful items like appliances, kitchenettes etc.

Established in 2005, Cloudstaff is a leading outsourcing company that empowers businesses to thrive through smarter talent solutions. We're passionate about creating a work environment that fosters your professional growth and overall well-being.

• Award-winning Culture: We're committed to building the #1 Workplace Everywhere, with a proven track record of staff engagement initiatives and industry recognition
• Invest in You: We support your development through comprehensive training programs, mentoring and opportunities for career advancement
• Thrive as an Individual: We offer a strong work-life balance with flexible schedules, meaningful perks and a collaborative team environment.

**To become a priority applicant, please share a 1-2 minute video introduction detailing you experience in this specific role. You can upload your video to the CSJobs platforms. Please use a clean, distraction-free background and speak clearly and articulately.**