US Accounts Payable Specialist (Netsuite)
About Penbrothers
Penbrothers is an HR & remote talent management partner and one of the fastest-growing companies in the Philippines. We provide talented Filipinos with global opportunities in high-growth startups and dynamic companies, from the comfort of their own homes.
About the Client
For over 30 years, the Jam+ brands have been leaders in empowering businesses to enhance their connections and brand identities. Jam+ commitment is rooted in innovation and customer-centric solutions. With a Custom Design Printing platform, Jam+ brands offer flexibility and convenience, enabling easy access to past projects and seamless design integrations.
About the Role
As an Accounts Payable Specialist, you play a key role in our finance team, ensuring accuracy in high-volume transactions for top e-commerce brands. Reporting to the Accounts Payable Manager, this position requires a high level of attention to detail, strong organizational skills, and the ability to work effectively both independently and as part of a team.With 2-3 years of hands-on accounts payable experience and proficiency in Netsuite Accounting, you contribute to seamless back-office operations and play a crucial role in month-end processes. This position is for night shift, 8PM-5AM PHT. If you're a detail-oriented professional passionate about contributing to a dynamic company's success, apply to join our finance team.
What you’ll do- Daily Processing: Execute the day-to-day processing of accounts payable transactions with precision and attention to detail.
- Support to AP Manager: Provide direct support to the AP Manager, collaborating closely to enhance the overall efficiency of the accounts payable function.
- Invoice Verification: Receive and meticulously verify invoices and requisitions, ensuring accuracy and compliance.
- Data Entry: Prepare batches of invoices for data entry, maintaining a high standard of accuracy throughout the process.
- Account Reconciliation: Reconcile accounts payable transactions and resolve discrepancies as necessary.
- Confidentiality and Security: Uphold the confidentiality and security of all documents and files related to accounts payable transactions.
- Vendor Relations: Proactively address vendor inquiries and resolve issues in a timely and professional manner, fostering positive relationships.
- File Management: Perform Dropbox filing and other assigned duties, contributing to the organization and accessibility of financial records.
- Customer Refunds: Review and process customer refunds according to company policies.
- Credit Card Syncing: Sync credit card charges from card platform to NetSuite. Verify and adjust field mappings as needed.
Work schedule: Monday to Friday, 8:00 AM - 5:00 PM EDT (8:00 PM - 5:00 AM PHT)
Work arrangement: Remote
What You Bring- Experience: Demonstrated expertise with a minimum of 2-3 years of hands-on experience in managing high-volume accounts payable transactions.
- Technical Skills: Proficient in the use of Netsuite Accounting and Microsoft Office suite, particularly Excel, employing these tools to handle accounts payable tasks with efficiency and accuracy.
- Attention to Detail: Strong focus on accuracy and attention to detail in data entry and deal matching processes.
- Communication Skills: Excellent written and verbal communication skills, facilitating effective interaction with vendors and internal teams.
- Organizational Skills: Ability to manage multiple tasks and deadlines in a fast-paced and dynamic work environment.
- Interpersonal Skills: Excellent interpersonal skills, fostering positive relationships with both internal and external stakeholders.
- Work Ethics: Demonstrate sound work ethics, upholding the highest standards of professionalism in all responsibilities.
- Confidentiality: Ability to maintain confidentiality with sensitive financial information.
You may just be the right fit for this or other roles.
Our Hiring Process
We utilize AI tools to enhance hiring efficiency and ensure a fair evaluation. Consequently, candidates will engage with an AI Interviewer, supervised by Human Talent Acquisition Experts who will support your entire application journey.
Our AI Expectations: While we encourage you to use AI for CV refinement and research, we require that all interviews and assessments be completed through your own authentic effort. The use of real-time AI assistance during interviews or to complete skills tests is strictly prohibited to ensure a fair and genuine evaluation of your capabilities.
What You’ll Get
At Penbrothers, we are obsessed with creating positive employee experiences. Here you’ll find an environment that nurtures learning and provides opportunities for growth. You’ll have the opportunity to make an impact on fast-growing startups and dynamic companies.
- Meaningful work & Growth: We take every opportunity to stretch ourselves and deliver an excellent client experience.
- Employee as our biggest asset: We are genuinely invested in our people’s career and welfare.
- Global reach & local impact: Get to work with high-growth startups and dynamic companies from the comfort of your own home.
- Powering global startups: We’ve created 1,400 Filipino jobs that empower global start-ups to focus on growth.