Accounts payable associate

Job Summary

The Accounts Payable Associate handles the day-to-day processing of supplier invoices and payments. This role ensures invoices are accurate, payments are processed on time, and records are properly maintained to support smooth finance operations.

Key Responsibilities

• Receive and check supplier invoices and payment requests for accuracy and completeness
• Match invoices with purchase orders, delivery receipts, contracts, and other supporting documents
• Make sure invoices have the required approvals before processing

• Prepare payment request documents and submit them to the Treasury team
• Keep clear and organized records of invoices and payment requests
• Monitor payment status and follow up on pending or delayed payments

• Reconcile vendor statements and resolve any differences
• Review accounts payable aging and raise overdue or urgent items
• Support month-end closing by preparing required reports and schedules

• Respond to vendor questions on invoice status and payment timelines
• Work with Procurement, Receiving, and Treasury to resolve invoice or payment issues
• Maintain good working relationships with suppliers and internal teams

• Follow company policies, internal controls, and finance procedures
• Provide documents needed for internal and external audits
• Stay updated on basic regulatory requirements related to accounts payable

• Bachelor’s degree in Finance, Accountancy, Banking, or a related field
• CPA license or audit/tax exposure is an advantage
• At least 1 year of experience in Accounts Payable, Accounting, Finance, or Audit is a plus
• Basic knowledge of accounts payable processes
• Familiarity with Philippine tax requirements (VAT, EWT, BIR Form 2307)
• Working knowledge of accounting systems (SAP preferred)
• Basic to intermediate skills in MS Excel and PowerPoint