Merchandising Operations Billings Assistant (Ortigas)

The Merchandising Operations Billing Assistant under Domestic Sales - Sales Operations Group is responsible for ensuring the accurate and timely processing of billing invoices within the Merchandising Operations Group, supporting both merchandising operations and finance teams in a fast-paced, high-volume FMCG environment.

Job Responsibilities:

1. Process and verify invoices and billing statements from manpower service providers, including in-house merchandising partners operated by stores.
2. Reconcile merchandising trade-spend, including merchandising penalties.
3. Prepare requests for payment under merchandising operations, ensuring on-time-in-full release of payments to subject billers.
4. Maintain accurate and updated billing records across Excel files, ERP systems, and dashboards.
5. Coordinate with manpower service providers, finance, accounting, and credit and collection teams, and other relevant teams to approve and resolve billing concerns or claims disputes.
6. Conduct periodic reviews of billings, merchandising claims, and other spending against budget.
7. Ensure compliance with quit claim requirements and other applicable policies.
8. Support internal and external audits by preparing documentation and clarifying billing and claims records.

Qualifications:

1. Bachelor's degree in Business, Accounting, Finance, or a related field preferred.
2. 1–2 years of experience in billing, trade finance, accounts receivable, or merchandising support; FMCG or retail background strongly preferred.
3. Proficient in Microsoft Excel (pivot tables, VLOOKUP); experience with ERP systems.
4. Strong numerical accuracy and attention to detail, particularly with high transaction volumes.
5. Understanding of trade terms such as rebates, chargebacks, promotional allowances, and deductions.
6. Excellent organizational skills with the ability to manage multiple tasks under tight deadlines.
7. Good written and verbal communication skills, with the ability to engage effectively with internal teams and external trade partners.
8. Ability to work cross-functionally with Sales, Accounting and Finance, and Credit and Collection teams.