Procurement Specialist

The Procurement Specialist is instrumental in managing the end-to-end procurement lifecycle, focusing on the strategic sourcing, efficient ordering, and timely delivery of goods and services. This role is dedicated to optimizing cost-effectiveness, ensuring high supplier performance, and maintaining meticulous accuracy in order management to guarantee the uninterrupted flow of business operations.

Key Responsibilities:

Strategic Sourcing & Procurement:

• Execute daily procurement activities, including sourcing, vendor accreditation, and negotiation.
• Identify and vet reliable vendors, maintaining and updating a comprehensive supplier database.
• Achieve cost-effective purchasing while upholding stringent quality standards.
• Conduct regular price comparisons and in-depth market analysis to inform sourcing strategies.

Order Management (Core Function):

• Manage the complete purchase order (PO) lifecycle.
• Ensure the absolute accuracy of all orders, verifying quantity, specifications, pricing, and terms.
• Proactively monitor order status and lead times to preempt delays or stockouts.
• Coordinate closely with warehouse, commissary, and store branches to align order requirements with operational needs.

Supplier Relationship Management:

• Contribute to the evaluation of supplier performance based on quality, delivery time, and pricing.
• Support the management of supplier relationships and assist in resolving issues.
• Ensure supplier adherence to company standards and contractual obligations.
• Participate in negotiations for favorable terms, including pricing, credit terms, and delivery schedules.

Cost Control & Budget Adherence:

• Monitor procurement budgets and track spending against allocated funds.
• Identify and propose potential cost-saving opportunities within the procurement process.
• Ensure all purchases are aligned with approved budgets and financial plans.

Compliance & Documentation:

• Ensure all procurement activities comply with company policies and relevant audit requirements.
• Maintain accurate and organized records for audit and reporting purposes.
• Support the implementation of internal controls to prevent fraud or misuse.

Reporting & Analysis:

• Prepare comprehensive procurement reports, including:
• Purchase summaries.
• Supplier performance metrics.
• Order fulfillment rates.
• Analyze procurement data to identify trends, inefficiencies, and opportunities for improvement in decision-making.

Qualifications:

• Bachelor’s degree in Business Administration, Supply Chain Management, Commerce, or a related field.
• A minimum of 2-3 years of progressive experience in procurement, with a strong focus on operational execution.
• Exceptional negotiation, analytical, and problem-solving skills.
• Strong understanding of supply chain principles and best practices.
• Excellent attention to detail and organizational abilities.