Virtual Executive Assistant

Your goal? To keep everything running smoothly behind the scenes so leadership can focus on high-impact initiatives.

• Key Responsibilities

• Manage and maintain the CEO’s and COO’s calendars, including scheduling internal and external meetings, appointments, and travel.
• Coordinate time zones, manage scheduling conflicts, and ensure meetings are aligned with top priorities.
• Monitor, organize, and respond to emails on behalf of the executives to maintain timely and professional communication.
• Research & Vendor Coordination
• Conduct online research to identify vendors, tools, or solutions relevant to specific needs or business expansion in new locations.
• Reach out to vendors, gather quotes, compare offerings, and assist in vendor onboarding when needed.
• SOP (Standard Operating Procedure) Creation
• Develop clear, step-by-step SOPs for recurring tasks and processes to increase operational efficiency and consistency.
• Continuously update documentation as workflows evolve.
• Project Coordination & Management
• Assist in tracking ongoing projects, setting timelines, and ensuring progress updates are shared with the leadership team.
• Communicate with relevant stakeholders to gather updates and monitor deadlines.
• Appointment Setting & Client/Partner Communication
• Schedule appointments and calls for internal and external stakeholders.
• Handle follow-ups and inquiries via email, calls, or messaging apps.
• Ensure clear and timely communication between the leadership team and all involved parties.
• Daily and Weekly Reporting
• Prepare concise daily and/or weekly reports summarizing completed tasks, pending action items, project updates, and key observations.
• Provide insights or flag potential roadblocks to help executives make informed decisions.
• Qualifications & Skills
• Proven experience as a Virtual Assistant, Executive Assistant, Remote Office Assistant, or in a similar support role—ideally in a remote setting.
• Excellent written and verbal communication skills in English, with a professional and friendly tone.
• Strong organizational and multitasking abilities — able to manage multiple priorities without dropping the ball.
• Proactive, tech-savvy, and resourceful — quick to learn new tools and systems, and always looking for ways to improve processes or solve problems before they arise.
• Highly proficient in:
• Google Workspace (Docs, Sheets, Calendar, Gmail, Drive)
• Communication tools (e.g., WhatsApp, Zoom, Slack)
• CRM and project management platforms (e.g., Monday.com, Asana, Trello, ClickUp)
• Detail-oriented and dependable — you take ownership, follow through on tasks, and pride yourself on being reliable and trustworthy.
• Able to work independently with minimal supervision, manage time effectively, and maintain productivity in a remote work environment.
• What We Offer
• 100% Permanent Work From Home Position
• Competitive Basic Monthly Salary
• 13th Month Pay
• Performance-Based Salary Increases (Based on Client Evaluation)
• Paid Time Off Benefits
• Birthday, Anniversary, and Christmas Gifts
• Full-Time Schedule – Monday to Friday, 8:00 AM to 5:00 PM EST (40 hours per week)
• A collaborative, growth-oriented team that values initiative and clear communication
• Opportunities to work directly with executive leadership and make a meaningful impact

Thank you for your interest. Due to the volume of applications, only qualified candidates will be contacted.