Event Operations Assistant

Job Description

What You'll Do:

• Manage show inbox via Salesforce
• Conduct booth stand and stand plan checks
• Prepare weekly and post-event reports
• Set up and update operations pages and folders
• Collate order forms, exhibitor lists, and floorplans
• Coordinate contractor registration and site induction
• Compile post-show data including incident reports

• Support end-to-end event operations
• Manage meeting rooms and office setups
• Coordinate supplier onboarding and compliance
• Upload event assets (logos, rules, addendums)
• Update Salesforce entries and terms
• Handle barter agreements and e-signature distribution
• Proofread printed/digital materials (e.g., show catalogues)

• Oversee pavilion artwork, AV, and digital signage
• Coordinate catering, furniture, floral, and IT equipment
• Track crates, safety frames, and health & safety documentation
• Prepare onsite logistics and equipment distribution
• Manage temporary staff, QR codes, radios, and wristbands
• Ensure compliance with safety training and contractor certifications
• Set up Smartsheet workspaces and stand packages

What We're Looking For:

• Bachelor's degree or equivalent experience
• Experience in exhibitions, trade shows, or event operations.
• Strong time management and organizational skills
• Excellent communication (written and verbal)
• Proficient in Microsoft Office and event tech platforms