AP/AR Officer - Property Management

About Brainbox

We develop our people, and the Philippines management team is all Filipinos. Everything we do aims to provide people with a work culture that helps them improve every single day. From unlimited training to HMO benefits from day 1, we want our people to love what they do and become the best versions of themselves.

We are seeking a highly organized and detail-oriented Accounts Payable & Accounts Receivable (AP/AR) Officer to join our growing Property Management team. This role plays a critical part in ensuring the smooth operation of financial processes by managing supplier payments, tenant invoicing, account reconciliations, settlements, and accurate data entry.

• Minimum 2 years of experience in Accounts Payable, Accounts Receivable, Bookkeeping, or a similar finance role.
• Experience in the property management, real estate, or related industry is highly regarded.
• Strong data entry skills with a high level of accuracy and attention to detail.
• Experience using MultiArray Real Estate Manager is highly preferred but not required.
• Experience using accounting software such as Xero, MYOB, QuickBooks, or similar platforms.

Requirements

• Process supplier invoices accurately and in a timely manner.
• Verify invoice details, coding, approvals, and supporting documentation.
• Prepare and process vendor payments in accordance with company procedures.
• Reconcile supplier statements and resolve payment discrepancies.
• Maintain accurate records of all accounts payable transactions.
• Assist with month-end closing activities and AP reporting.

• Generate and issue invoices to tenants, owners, and clients.
• Monitor outstanding accounts and follow up on overdue payments.
• Process incoming payments and allocate receipts correctly.
• Reconcile tenant and customer accounts.
• Investigate and resolve billing discrepancies and payment issues.
• Support collections activities while maintaining professional client relationships.

• Prepare and process property management settlements.
• Reconcile trust accounts, bank accounts, and property-related transactions.
• Assist in the preparation of owner statements and financial reports.
• Ensure settlement records are complete, accurate, and compliant with company procedures.
• Support end-of-month and end-of-year reconciliation activities.

• Accurately enter financial data into accounting and property management systems.
• Maintain electronic and physical financial records.
• Update tenant, supplier, and property information as required.
• Assist with document management and audit preparation.
• Support the finance team with ad hoc administrative and accounting tasks.

Benefits

• Attractive and competitive salary
• Tenure-based and Performance-based incentives
• Paid time off
• Day shift
• Unlimited cash incentives for hired referrals
• Engagement and Recognition programs
• HMO on day 1
• Work-life balance with a 37.5h week and free weekends
• International career growth and clients
• Opportunities to travel abroad
• Modern air-conditioned offices, located along MacArthur Highway (easy public transportation access), near residences, malls, and restaurants
• Fun and inclusive working environment and great working culture
• Dedicated local support with local Management, HR, onboarding, payroll, and ICT
• Access to unlimited training and micro-competencies to advance your skills

This role is subject to a number of skills and possible online practical tests.

This position is an onsite role at our Pampanga office. Candidate must be willing to work on-site.

Work Location: Sto. Domingo, Angeles City (across Sacred Heart Medical Hospital)