Virtual Assistant (Admin Support) – Performing Arts School 16558

JO 16558 | Virtual Assistant (Admin Support) – Performing Arts School

Schedule: Tuesdays and Thursdays within UK business hours

• 100% Work from Home. No office-based setups. Manage your time efficiently and enjoy work-life balance.
• 15+ years in the remote work industry. We’ve helped more than 8K Filipinos establish virtual careers with international clients since 2007.
• Competitive and negotiable compensation (depending on skill level & experience)

Reminders:

• Applying to Remote Staff is 100% FREE
• Processing your application is 100% FREE
• We will NEVER ask for placement fees, bank details, GCcash accounts, training fees, reservation fees, or any form of payment

Role Overview

We are looking for a highly organised and detail-focused Virtual Assistant to support the day-to-day administration of a busy dance and performing arts school.

This role is process-driven and administrative, with responsibility for systems, communication, and organisation. It also includes scheduling social media content provided by the team (no content creation required).

The role is approximately 10 hours per week, focused on completing weekly tasks accurately and consistently.

• Complete weekly and ad hoc admin tasks via Asana, following set processes and deadlines
• Maintain and update internal spreadsheets and trackers
• Run weekly reports (e.g. outstanding accounts, class attendance, trial tracking)
• Support with shows, exams, and events as required

• Manage trial bookings and follow-ups
• Update trial status (attended / not attended / converted) using systems such as Trello
• Send parent communications using templates
• Support onboarding of new students

• Operate Class Manager system for student data and reporting
• Maintain accurate records and ensure systems are up to date
• Review waiting lists and support offering spaces using templates
• Support payment follow-ups and account processes

• Monitor inbox and respond to enquiries
• Handle uniform and general parent queries
• Ensure all communication is clear, professional, and well-written
• Send newsletters and communications when required

• Schedule content using Meta Business Suite
• Upload posts, captions, and media provided by teachers/management
• Communicate with teachers where needed to gather content
• Ensure posts are scheduled correctly and on time
• Check posts are live and accurate once published

• Exceptional attention to detail – this is critical to the role
• Strong written English skills – all communication must be clear, professional, and accurate
• Ability to follow processes and complete tasks precisely
• Experience in an admin / VA role
• Ideally, experience working with a UK-based company
• Confident using systems such as Asana, spreadsheets, and CRM platforms
• Highly organised, reliable, and able to manage multiple tasks independently