Accounts Payable Assistant

The Accounts Payable Assistant is directly responsible for processing requests for payment and cash advances. Duties include receiving and checking the RFP package, ensuring that all payments are authorized, properly approved, and duly supported, as well as keeping track of all CVs and maintaining historical records.

KEY FUNCTIONS/DUTIES AND RESPONSIBILITIES:

• Receive and validate the RFP and RFCA to ensure the completeness of the documents.
• Ensure proper charging, validate documentation within standard rates, and ensure that all taxes are properly recorded.
• Prepare a vendor ledger to tally accomplishments with their corresponding billing and to monitor billing progress (if applicable).
• Prepare the necessary journal vouchers, debit notes, allocate cash, and bill charges.
• Prepare payment entries along with Form 2307.
• Prepare adjusting entries for payment cancellations, telegraphic adjustments, and other necessary adjustments, including floating transactions in the system.
• Implement monitoring systems to track all processed payments.
• Enroll EWBC requests for E-settle.

• Prepare the monthly output for OKRs, including a schedule and summary.
• Prepare and submit reports for Sapphire, Intercompany, SOA (Statement of Account) due to/from processed by payables, funding, CWT (Creditable Withholding Tax), CGT (Capital Gains Tax) forms, etc.
• Prepare reports as requested by other groups or vendors.
• Ensure completion of payment details and tracking dates in Smartsheet for payable monitoring, including attachments.

• Bachelor’s degree in accountancy required.
• Minimum of 1 year of accounting work experience preferred.
• Training in taxation updates is advantage.
• CPA License is advantage.