Contract and Accounts Administrator | Permanent Work from Home | Dayshift

As a Contract & Accounts Administrator, you will be essential in supporting the client’s administrative and finance tasks to ensure smooth operations and client satisfaction:

• You’ll provide high-level support in contracts, accounts payable, and payroll functions.
• You’ll thrive in a busy, dynamic setting where accuracy and organizational skills keep the team on track.
• You won’t ‘just’ be processing documents; you’ll contribute to the success and well-being of clients navigating their migration journey.

Purpose

In this role, you will:

• Drive efficiency by managing accounts payable, contracts, and on-boarding tasks.
• Maintain professionalism and responsiveness in client interactions.
• Manage administrative tasks, invoices, and work progress reports to meet deadlines and support the team.

Your daily tasks include:

• Create, send, and follow up on engagement agreements.
• Generate deposit requests and invoice clients.
• Manage deposit and invoice payments, including receipting.
• Provide payroll and accounts payable support.
• Monitor work progress reports to keep tasks on schedule.

Tools We Use:

• QWILR for engagement agreements
• Outlook for email communication
• Teams for collaboration
• Softphone software for calls
• Migration Manager for invoicing and deposit generation
• Xero for reconciliation, accounts payable, and payroll.

• Confident communicators, comfortable with diverse backgrounds
• Adaptable, quick learners of new programs and systems
• Excellent in written and spoken English
• Strong time management skills, organising tasks efficiently, meet deadlines, and manage several priorities easily
• Effective under pressure, independently and within a team.
• Minimum of 2 years of experience in bookkeeping, accounting, or administrative support roles
• Proven ability to work with financial software, including Xero or similar accounting tools
• Strong proficiency in basic calculations, including GST and payment surcharges
• Prior experience in customer service or client-facing roles
• Demonstrated ability to manage multiple tasks and prioritize effectively
• Excellent written and spoken English skills for clear communication.