[ref. z257702] VA - Executive Assistant - Olongapo

About the Role:

We are looking for a highly organized, proactive, and upbeat Executive Assistant to support our executive team. The ideal candidate is not only detail-oriented and efficient but also brings a positive, can-do attitude to everything they do. Previous experience as a Virtual Assistant is essential, as this is a remote role that requires strong communication and self-management skills.

Key Responsibilities:

• Manage executive calendars, schedule meetings, and coordinate appointments
• Handle email correspondence, screen messages, and draft responses
• Organize virtual meetings (Zoom, Google Meet, etc.) and prepare relevant materials
• Take notes and minutes during meetings and follow up on action items
• Assist with travel planning and booking (flights, hotels, itineraries)
• Maintain organized digital files and records
• Coordinate with other team members and departments as needed
• Support light personal tasks and errands as requested
• Maintain confidentiality and act with discretion at all times

Qualifications:

• Proven experience as an Executive Assistant or Virtual Assistant
• Excellent verbal and written communication skills
• Tech-savvy with proficiency in tools like Google Workspace, Microsoft Office, Zoom, Slack, and project management platforms (e.g., Asana, Trello)
• Strong organizational and time management skills
• A proactive, upbeat, and jolly personality
• Ability to work independently with minimal supervision
• High level of professionalism and discretion

Nice to Have:

• Experience supporting executives in fast-paced industries
• Background in customer service or hospitality
• Familiarity with CRM systems