Administrative assistant
Job Description
Posted on 12 June 2026
NOTE: The exact job title for this role is: Virtual Assistant - HubSpot Expert
Who we are:
Stable. Supportive. Success-driven. eFlexervices is a premier BPO company with a 24-year track record of excellence. We don't just fill seats; we invest in human potential. We are dedicated to finding the perfect fit for your skills and helping you optimize your career performance.If you're looking for a company that values exceptional quality and operates on a foundation of trust, you belong at eFlex.
What we are looking for:
Are you ready to take your expertise to the next level? At eFlexervices, we're not just hiring Virtual Assistant– we're empowering your talent to deliver quality and performance. Join us in shaping the success and making an impact that truly matters.
Summary
Your primary focus is on architecting our Growth and Lead Generation engines. We aren't just looking for an operator, but a Builder who will own the LinkedIn outreach and HubSpot infrastructure. This is a 'behind-the-scenes' sales powerhouse role—no sales calls required—where you will be expected to construct, refine, and execute high-volume systems that deliver non-negotiable results.
What you’ll be doing:
- HubSpot Sales Operations: Create deals following DTConnect and DTCMvp calls, ensuring all deals are captured and progress is recorded. Update deal referrers and conduct consistent check-ins on open deals with the team.
- HubSpot Command: You are the gatekeeper of our CRM. You will create deals post-discovery calls, ensure every lead is captured, update referrers, and maintain a "zero-leak" pipeline.
- Growth & Lead Generation: Conduct market research and build targeted Total Addressable Market (TAM) lists by searching for individuals in the same company or industry.
- Outreach & Sales Support: Organize and manage LinkedIn outreach sequences using StoreLeads and LinkedIn Sales Navigator.
- LinkedIn Ghostwriting & Outreach: You will log in as our clients to manage their LinkedIn presence. This includes executing outreach sequences, managing the inbox, and maintaining the "voice" of the client to book meetings.
- Contract Management: Send MSAs, Pilot Agreements, and other contracts through DocuSign. Ensure signed copies are added to the relevant HubSpot deals.
- Executive Support: Review GTM team inboxes and calendars to share daily and weekly updates, ensuring deals are followed up on.
- Systems Building: Create SOPs for growth tasks and look for opportunities to automate portions of them.
- AI Leverage: Use AI for drafting content, conducting research, and streamlining workflows.
- No-Code Automation: Identify opportunities to use low-code/no-code tools to automate repetitive tasks.
Qualifications/Requirements
Qualifications and Requirements:
- HubSpot Proficiency (Non-Negotiable): Solid experience using HubSpot for at least 1 year is required.
- Experience: Minimum of 2+ years as a Virtual Assistant or Operations Specialist, preferably in fast-paced or evolving environments.
- Technical Skills: Familiarity with LinkedIn Sales Navigator, StoreLeads, and CRM management.
- AI Proficiency: Experience with AI productivity tools (ChatGPT/Gemini) is required. Skills in or a commitment to learning Claude is a plus.
- Execution Focus: A track record of maintaining consistency in daily output and managing repetitive tasks with discipline.
- Operational Mindset: Proven ability to operate with minimal structure and a hands-on approach to building workflows.
- Communication: Exceptional written and verbal English skills for professional B2B outreach and documentation.
- Execution Focus: A track record of maintaining consistency in daily output and managing repetitive tasks with discipline.
Work location
BAGUIO CITY, BENGUET
Remarks
No additional remarks
Apply now