Administration Officer | WFH | Day Shift | Day 1 HMO

Power Remote Operations That Keep Businesses Running Smoothly

This is your opportunity to thrive in the world of accounting and bookkeeping while working with international clients from home. Support back-office operations, streamline financial workflows, and grow your expertise in a role that takes your career global.

Job Description

As an Administration Officer, you will support vital operations by managing databases, coordinating schedules, preparing documents, and optimizing workflows for accounting professionals. This role is key to ensuring seamless back-end processes across international business functions.

Job Overview

Work setup: Permanent work-from-home

• Day 1 HMO coverage with free dependent
• Competitive Salary Package
• Permanent WFH arrangement
• Prime office location in Ortigas (Easy access to MRT stations, restaurants, and banks)
• Day shift schedule
• Unlimited upskilling through Emapta Academy courses (Want to know more? Visit https://bit.ly/EmaptaTrainingCalendar)
• Free 24/7 access to our office gyms (Ortigas and Makati) with a free physical fitness trainer!
• Exclusive Emapta Lifestyle perks (hotel and restaurant discounts, and more!)
• Unlimited opportunities for employee referral incentives across the organization
• Standard government and Emapta benefits
• Total of 20 annual leaves to be used on your own discretion (including 5 credits convertible to cash)
• Fun engagement activities for employees
• Mentorship and exposure to global leaders and teams
• Career growth opportunities
• Diverse and supportive work environment

• A degree in Accounting
• At least 1 year of experience handling collection of information or working as a Junior Accounts Assistant or Bookkeeper
• Strong communication skills and attention to detail
• Comfortable using cloud-based software platforms such as Xero, CAS 360, SharePoint, and Teams
• Ability to manage time efficiently and work autonomously in a remote setting

• Manage databases using XPM, including job scheduling
• Set up and schedule jobs, collate information, liaise with clients and accountants, and update status
• Handle client correspondence and file emails
• Manage client files via Teams and SharePoint
• Create document packs for client signing
• Update templates for client correspondence
• Manage Teams and SharePoint S & T Drives
• Manage ASIC obligations via CAS 360
• Update and review information in CAS 360
• Download training materials from websites for training sessions
• Book training seminars when required
• Answer and direct calls using Zoom Softphone
• Set up links in Xero, including bank feeds and integrations
• Assist in preparing reports for payroll tax reporting (after 12 months)
• Request information from clients
• Set up and integrate HubDoc for receipts and invoices
• Assist in preparing proposals and implementing onboarding processes for new clients
• Assist bookkeepers and accountants as needed
• Set up employees for clients in Xero (after training in payroll)
• Conduct daily morning check-ins with staff
• Review new software integrations
• Review cybersecurity updates
• Assist clients in installing and using apps or software on devices remotely via Teams or Zoom
• Assist in vetting potential clients by reviewing job ads on Seek and LinkedIn
• Prepare important quarterly client updates for email distribution
• Attend training webinars related to systems in use and other beneficial systems
• Prepare and distribute update summaries to managers for major system changes (after 12 months)
• Download data from the ATO portal and prepare e-correspondence
• Update and manage ASANA boards

About the Client

From startups to thriving enterprises in mining, construction, hospitality, and more, our client is known for streamlining processes, boosting efficiency, and enabling smarter business decisions. They're not just support-they're your business's strategic growth partner.

Who Are We

Apply now and be part of the #EmaptaEra!