Proposals Coordinator

Apply here: https://recruitcrm.io/apply/17458923104650066047cew

A well-established geotechnical services provider is seeking an experienced Proposals Coordinator to support its work-winning function across construction material testing, drilling, and geotechnical consulting projects. This role plays a key part in preparing competitive tenders and proposals for clients in the private, government, and mining sectors across Australia.

Reporting to the Proposals Manager, you will coordinate end-to-end bid processes, gather technical input from subject matter experts, and ensure all submissions are delivered to the highest quality standard within tight deadlines.

Responsibilities:

• Organise and facilitate tender kick-off and review meetings, including documenting key actions and deliverables.
• Prepare tender plans, allocate responsibilities, and track progress across all contributors.
• Format and manage tender documents and schedules to meet submission standards.
• Research and extract technical content from internal subject matter experts and relevant reference materials.
• Collaborate with the Proposals Manager on submission structure, design, and team profiles.
• Coordinate the collection and collation of resumes, project data, and technical inputs.
• Track, audit, and compile proposal content, ensuring consistency, accuracy, and alignment with branding and compliance requirements.
• Assist in maintaining a database of subcontractors and suppliers for inclusion in proposal content where required.
• Liaise with internal departments to gather relevant technical and commercial information for each tender.
• Maintain accurate records of submissions and associated documentation in line with the company’s proposal management system.
• Update and maintain the CRM database to reflect tender activities and client interactions.
• Support business development and pre-contracts activities as required

Requirements:

• Minimum 3 years’ experience in a proposals coordination or bids role, ideally within the construction, geotechnical, or resources sector.
• Tertiary qualification in Communications, Marketing, or a related field is highly desirable.
• Strong technical writing and editing skills with the ability to present complex information clearly and concisely.
• Proficient in Microsoft Office Suite and desktop publishing tools.
• High level of accuracy, attention to detail, and document formatting ability.
• Confident working in deadline-driven environments with multiple stakeholders.
• Strong organisational, analytical, and coordination skills.
• Self-motivated and capable of working independently while contributing to broader team objectives.
• Excellent interpersonal and communication skills, with the ability to collaborate effectively at all levels.

Education:

• Tertiary qualification in Engineering, Architecture, or a related discipline is highly desirabl

Applicant Location: Must be Filipinos living in the Philippines

About Outdesk

At Outdesk, our mission is to bridge the gap between exceptional talent in the Philippines and the dynamic business needs of our clients in Australia. We are committed to delivering bespoke recruitment and comprehensive employment solutions that foster long-term success for both our clients and staff.

• Paid Leave
• 13th Month Pay
• SSS
• Philhealth
• Pag-Ibig
• BIR
• HMO