Virtual Assistant

Location: Hybrid (2-3x a week onsite)

JOB OVERVIEW

As a Virtual Assistant, you will be a trusted advisor and expected to support multiple senior managers and executive roles, proactively and effectively, within Australian businesses.

To be successful in this role, you will be expected to understand the business, demonstrate a high level of business acumen and exceptional organisational skills, which will contribute to seamless day-to-day operations.

DUTIES AND RESPONSIBILITIES

• Management and coordination of agendas for 1:1 and direct report meetings
• Run curated content through paraphrasing filters and publish blogs/update website pages
• Draft and schedule social media posts
• Coordinate with meeting requestees to find the most efficient time, take minutes and provide reporting
• Write error-free, eloquent emails and letters
• Edit/modify documents and presentations
• Maintain confidentiality and use a high degree of discretion
• Coordinate travel and accommodation requirements
• Minute taking for meetings
• Office Coordination, general office support, and other building matters when required
• Coordinate and manage multiple priorities and projects on a timely basis.

QUALIFICATIONS

• At least 1-2 years of relevant experience.
• Basic knowledge of social media management, including drafting and scheduling posts
• Ability to create engaging content aligned with brand voice and audience
• Familiarity with basic photo editing tools (e.g., Canva or similar platforms)
• Basic video editing skills is a plus
• Strong attention to detail and creativity in content presentation
• Ability to manage multiple priorities while remaining focused on quality and delivery
• Provides systematic and dependable follow-up, as well as a high level of organization and preparedness
• Strong time-management skills and presentation skills

• Actively seeks to understand and deliver client needs, expectations, and level of satisfaction
• Able to maintain good relationships with clients and other stakeholders
• Proactively seeks solutions for clients
• Experience in working with an Australian company is a plus

What's in It for You:

• Flexibility: Work hybrid (remotely and from one of our inspiring offices) and enjoy a better work-life balance!
• Inspiring Workspaces: Our offices are strategically located and designed to fuel your best work.
• Free Unlimited Barista Coffee and Booze: Enjoy refreshments from our cafe and beverage bar.
• Dynamic Open Spaces: Conducive for productivity and creativity.
• State-of-the-Art Security: Ensuring your safety and peace of mind.
• Game Rooms: Take a break and unwind with our recreational facilities.
• Competitive Compensation: Your talents deserve to be rewarded! We help you negotiate with our clients.
• Professional Growth: Access to ongoing training and development opportunities to help you reach your full potential.
• A Supportive Community: Join a diverse and inclusive team that's dedicated to your success.
• Global Impact: Be part of something bigger and make a difference on a global scale