Master Data Specialist – Material Management

Job Description

General description

The position involves processing data requests, validating critical information, leading data quality initiatives, and collaborating with cross-functional teams to uphold data governance standards.

Key Responsibility:

• Handle the creation, validation, update, extension, reactivation, and deactivation of master data records in the ERP system.
• Ensure all data entries meet internal standards and business rules before migration or activation.
• Maintain master data across various modules including supplier, customer, and material records.

• Process supplier and customer data requests through internal case management tools.
• Validate financial and legal documentation (e.g., bank details, tax forms) to ensure compliance and accuracy.
• Extend supplier records to new entities, deactivate obsolete or blocked suppliers, and reactivate records when needed.
• Monitor and maintain the integrity of critical supplier and customer data, including contractual and financial attributes.

• Support onboarding and validation of catalogue data and pricing templates.
• Assist in the preparation and migration of catalogue content into the ERP system.
• Collaborate with stakeholders to ensure catalogue updates are timely and accurate.

• Lead and participate in data cleansing initiatives, including de-duplication, standardization, and removal of obsolete records.
• Perform regular audits and monitoring of master data to ensure accuracy, completeness, and consistency.
• Work closely with data analysts and architects to analyze and improve data quality.

• Participate in data governance forums to discuss process improvements, standardization, and policy enforcement.
• Act as a data custodian, ensuring compliance with internal controls and external regulations.
• Support internal audits and provide documentation or reports as needed.

• Lead or support master data-related projects, including ERP implementations, migrations, and site transitions.
• Coordinate with internal stakeholders (e.g. IT, Finance, and Supply Chain teams) to ensure data readiness and post-move validation.

• Maintain comprehensive documentation of master data processes, including SOPs, workflows, and guidelines.
• Provide training and support to internal stakeholders on master data procedures and tools.

• Generate reports and insights based on master data for business analysis and decision-making.
• Respond to ad hoc requests from stakeholders and contribute to cross-functional initiatives.

Key Interfaces:

• ERP Systems (e.g., IFS, SAP)
• Case Management Tools (e.g., Novacura)
• Ticket Handling Tool (e.g., Service Now)

Qualifications:

• Bachelor's degree in Business Administration, Engineering, Information Technology, or a related field.
• 2–5 years of experience in master data management, preferably in a global or industrial setting.
• Strong understanding of ERP systems and data governance principles.
• Experience in supplier/customer onboarding, financial data validation, and catalogue management.
• Proficient in Microsoft Office tools (Excel, Word, PowerPoint, Visio); SQL skills are highly desirable.
• Exceptional communication, organizational, and stakeholder management skills.
• Ability to manage multiple priorities in a fast-paced, deadline-driven environment.

Core Skills:

• Strong understanding of master data principles and lifecycle management
• Proficiency in ERP systems (e.g., IFS, SAP) and case management tools
• Experience in supplier, customer, and material data handling.
• High attention to detail and accuracy in data validation and entry.
• Excellent communication and stakeholder management skills.
• Strong organizational and time management abilities.
• Proficient in Microsoft Office tools, especially Excel, Word, PowerPoint, and Visio.
• Demonstrates a strong customer service orientation by proactively addressing stakeholder needs and ensuring a positive experience.

Nice to have:

• Basic understanding of SQL for querying and managing data.
• Experience with data visualization tools such as Power BI, or similar platforms.