Property Administrator

Fully Remote Property Administrator

We are a professional and innovative property management company with a unique approach to managing our UK wide property base for UK and overseas landlords.

Key Skills and Attributes

The ideal candidate will:

• Be able to competently read, understand, and follow detailed procedures
• Have the ability to logically understand and follow established workflows
• Understand the importance of accurately updating internal systems and databases
• Have a strong understanding of compliance requirements within property management
• Possess excellent attention to detail
• Be highly organised and methodical in their approach
• Be able to manage multiple tasks and priorities simultaneously
• Be confident communicating with applicants, tenants, and landlords
• Be required to be at their desk and online during their full working hours

Role Overview

This Property administration role covers the support for the Lettings, Property Management and Business Development teams. This is a process driven role with a strong emphasis on compliance.

• Registering applicants who apply for our rental properties
• Calling applicants to conduct initial vetting and suitability checks
• Booking and coordinating viewing appointments
• Composing and executing an AST.
• Managing the negotiations on rent reviews.
• Keeping our database updated with all relevant updates and changes.
• Drafting addendums (e.g. for changes in rent amount and frequency)
• Referencing tenants
• Managing all Notices and serving NTQ and Section 21 notices.
• Managing pre-tenancy checks
• Ensuring all properties are compliant before a tenant moves in.
• Organising and booking the Check-in and Check-outs of tenants
• Liasing with contractors and checking their invoices.
• Setting up new suppliers and collecting all required documentation
• Onboarding new landlords
• Compliance checks on landlords
• Managing several mailboxes
• Understanding Selective licence requirements and completing the applications
• Monitoring and logging the movement of our property keys.

Job Type: Full-time Location: Fully Remote

Working Hours:

• 9:00 AM – 6:00 PM UK Time / 4:00 PM – 1:00 AM Manila Time
• Monday to Friday
• No weekends

• UK Property administration experience: 1 year (compulsory)
• Experience on using Reapit, Fixflo and Goodlord (preferred)
• Has a good understanding of the contents in an AST (preferred)

• WFH
• HMO
• Equipment provided