Secretary – Highway Project

Qualifications:

• Bachelor’s Degree in Business Administration, Office Administration, or related field
• Minimum 2–5 years of experience as secretary or administrative support, preferably in construction projects
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook)
• Strong communication, coordination, and organizational skills
• Knowledge in document filing, records management, and office procedures
• Detail-oriented, reliable, and able to handle confidential information
• Ability to multitask and work under pressure in a project environment
• Experience in construction or infrastructure projects is an advantage

Duties and Responsibilities:

• Provide administrative and secretarial support to project management team
• Manage calendars, schedule meetings, and coordinate appointments
• Prepare, encode, and handle correspondence, reports, and official documents
• Maintain organized filing system for project records and documents
• Receive, log, and distribute incoming and outgoing communications
• Take minutes of meetings and ensure proper documentation and distribution
• Coordinate with engineers, and office staff for administrative requirements
• Handle phone calls, emails, and inquiries in a professional manner
• Assist in preparing presentations, reports, and project documentation
• Monitor office supplies and assist in general office management
• Ensure confidentiality and proper handling of sensitive project information
• Perform other clerical and administrative tasks as required by the project team