Accounting Assistant, Outsourced Finance & Accounting

Job Summary:

The Accounting Assistant, Outsourced Finance & Accounting is responsible for organizing, coordinating and processing financial data for clients utilizing established systems and procedures. This position also performs administrative duties that support the Outsourced Finance & Accounting (OF&A) department’s processes and procedures.

Job Duties:

• Uses software programs to organize, coordinate, and process financial data for clients that includes, but is not limited to, Intacct, Microsoft Office Suite, and Adobe PDF
• Processes, scans, and manages documents using a document management system
• Maintains client information in practice management system in an organized and consistent manner
• Complies with all firm policies, standards and OF&A client procedures
• Meets internal deadlines to match the client expectations for timely delivery of service and ensures client data is collected and processed in a timely manner to comply with payment deadlines and filing requirements
• Other duties as required

Supervisory Responsibilities:

• N/A

Qualifications, Knowledge, Skills and Abilities:

Education:

• High School Diploma/GED, required
• Relevant course work toward an Associate’s or Bachelor’s degree in Accounting or Finance, preferred

Experience:

• Two (2) or more years of accounting or finance industry experience working in a professional services firm, required
• Experience with accounts payable processing and bookkeeping, preferred

License/Certifications:

• N/A

Software:

• Advanced level of proficiency in Microsoft Office Suite, required

Language:

• English, required

Other Knowledge, Skills & Abilities:

• Ability to work in a deadline driven environment and handle multiple projects/tasks with attention to detail
• Ability to successfully multi-task while working independently or in coordination with other professionals
• Ability to understand and maintain the confidentiality of all information
• Excellent interpersonal skills with the ability to relate with diverse personalities in a tactful and mature manner
• Excellent written and verbal communication skills
• Ability to respond tactfully and professionally in high demand situations
• Ability to take ownership of work and complete tasks in a timely manner
• Ability to prioritize and meet both client and departmental demands
• Ability to check work to eliminate errors and rework
• Follows procedures and communicates issues and status to multiple supervisors
• Ability to efficiently process data using strong technology skills

Work Environment:

• May require occasional extended hours during reporting periods.
• As part of our commitment to maintaining a high standard of integrity and compliance in our hiring process, all offers of employment for positions based in the Philippines are contingent upon the successful completion of a background check.

By applying for this role, you acknowledge and agree to the following:

• You may be required to provide personal and professional information necessary to initiate the background screening process.
• You consent to HORNE and its partners collecting, processing, and storing this data solely for recruitment and onboarding purposes, in accordance with applicable Philippine data privacy laws (i.e., Republic Act No. 10173 - Data Privacy Act of 2012).
• The background check may include verification of employment history, educational background, criminal records (as applicable), and professional references.
• The information you provide must be accurate and complete. Any misrepresentation may result in disqualification or revocation of a job offer.
• Your personal information will be handled with strict confidentiality and used only for the intended recruitment purposes.

As part of HORNE’s commitment to hiring highly qualified professionals, certain roles may require completion of a technical assessment as part of the recruitment process.

By applying to this role, you acknowledge and agree to the following:

• A role-specific technical evaluation may be administered to assess your skills, competencies, and alignment with the job requirements.
• The assessment may include a live or timed evaluation, problem-solving exercises, case studies, or written responses based on the nature of the position (e.g., Tax, Audit, Admin, or Technical roles).
• You may be required to complete the assessment independently or during a scheduled session coordinated via Zoom and/or with a representative from the recruiting agency.
• Results from this assessment will be reviewed by the hiring team and may factor into final hiring decisions.
• Assessments are designed to ensure fairness and consistency in the evaluation process. Any form of dishonesty or assistance during the assessment may result in disqualification.

Candidates will be informed if a technical assessment is part of the process during the initial screening. If you require accommodations or have concerns about the assessment process, please notify your recruiter in advance.