Admin Assistant (CityMall Victorias)

Job Description:

• Organize and maintain files and records.
• Prepare and edit correspondence, reports, and presentations.
• Perform related clerical tasks such as photocopying, faxing, scanning, printing, mailing, and sorting mail.
• Ensure that an adequate amount of office supplies is on stock reorder levels.
• Assists the Mall Supervisor/Mall Engineer for monitoring of the government requirements as well as awareness for the compliance of the aforesaid required documents deadlines.
• Review all billings from contractors and suppliers to ensure accuracy before sending it to Head Office.
• Conduct ocular inspections at the mall premises as necessary in order to help Mall Supervisor during his/her absence and advise the Mall Supervisor regarding the noted deviation.
• Attend the regular operations meetings in order to keep updated of the day-to-day operations of the mall, ensure that minutes of the meeting are properly recorded and documented for future references.
• Be familiar and aware with technical aspects of the mall

Required Skills:

• Strong interpersonal and communication skills
• Proficient in computer applications
• Ability to exhibit confidentiality, discretion, and integrity in all aspects of the job
• Strong degree of initiative and judgement

Educational Background:

• Candidate must posses at least Bachelor's/ College Degrees, any field

Preferred Skills but not Necessary:

• Ability to multitask, meet multiple deadlines simultaneously
• Operational knowledge of printers, photocopiers, laminators & fax machines
• Ability to troubleshoot office equipment problems, when required
• Aptitude for working with numbers with a high degree of accuracy
• Able to problem solve effectively when required