Executive Assistant - SaaS - ref. i34195303

Schedule: UK Time

Tasks required:

• Maintain and coordinate executive calendars, ensuring effective time management and scheduling of meetings, appointments, and travel arrangements
• Serve as the primary point of contact between executives and internal/external stakeholders, including screening and prioritizing emails and phone calls
• Plan, book, and organize complex domestic and international travel itineraries, including flights, accommodations, and ground transportation as needed
• Prepare and edit reports, presentations, and documents, while maintaining an organized filing system for easy retrieval
• Assist in preparing meeting agendas, taking meeting minutes, and ensuring timely distribution of materials to participants
• Provide project support by conducting research, gathering data, and assisting with project coordination and follow-ups
• Handle sensitive and confidential information with the utmost discretion and professionalism
• Proactively identify and resolve administrative issues, demonstrating a solution-oriented approach
• Collaborate effectively with other team members and departments to ensure seamless workflow and the achievement of organizational goals
• Other ad hoc tasks that would be assigned

Requirements:

• Proven work experience as a Virtual Executive Assistant supporting C-level executives or in a similar administrative role
• Prior experience working with UK and US-based clients is highly preferred
• Expertise in calendar management, including scheduling across time zones (Google Calendar, Calendly)
• Strong email management skills, including inbox organization, drafting responses, and follow-ups
• Client coordination experience, ensuring timely communication, meeting preparation, and task follow-through
• File and document management, including cloud-based organization and secure file sharing
• Familiarity with UK and US tax filing processes is a strong advantage
• Proficiency with current technologies and tools, such as GSuite, Zoom, Slack, Asana, Notion, and other cloud-based platforms
• Advanced skills in office software and communication tools
• Excellent verbal and written communication skills in English
• Discretion and the ability to handle confidential and sensitive information
• Excellent phone, email, and instant messaging etiquette
• Highly organized and detail-oriented, with the ability to efficiently prioritize multiple tasks
• Adaptable and proactive, with strong problem-solving skills
• Professional demeanor and strong interpersonal skills
• Ability to work independently and collaborate effectively in a team-oriented environment
• Self-motivated and disciplined, capable of meeting daily and monthly targets with minimal supervision

This offer from "RippedBoxStation" has been enriched by Jobgether.com and got a 74% flex score.