Admin Assistant/Liaison Officer

Job Description:

• Being one of the point of contact for employees on any admin related queries
• Handle delivery of important and confidential documents to clients, business partners, government agencies, etc
• Be responsible for the documentation and docketing (manual & electronic) of files
• Keep accurate logs and complete paperwork for tasks or activities
• Ensure proper office housekeeping
• Perform general office or clerical work such as filing of documents, operating office equipment, etc.
• Maintain good relationships and connections with government offices, external agencies, etc.
• Helping with various arrangements internally, from travel to processing expenses
• Maintaining a database, ensuring that records are complete and current.
• Purchasing necessary supplies (eg. Office/Pantry)
• Other assigned jobs in connection to corporate administration by performing basic office tasks, including answering phones, responding to emails, processing mail, filing, etc.
• Assist on planning in-house events
• Preparing customer documents
• Regular reporting to managers
• Support communication with external partners
• Participating in daily/Weekly/Monthly meetings
• Managing inventory, and receiving from and sending to production materials between the regional head office in Manila
• Being responsible for managing sales (cash-in) and expense (cash-out) of the branch, which involves bank depositing and withdrawing
• Ensure proper office housekeeping including daily cleaning of the branch following the building garbage management guidelines.
• Additional tasks related to the position assigned by the manager and employer.

Qualifications:

• With Vocational/2 year course related to the position
• With at least 2 years work experience in Admin and background as Liaison Officer
• Established connections with different government agencies is a plus
• Possess strict commitment to deliver documents without viewing or revealing any of the information unless necessary or told to do so
• Must be resourceful, detail-oriented and has good negotiation skills
• Observe the policies and processes in place in the conduct of duty
• Transact on behalf of the company in a professional manner
• Ability to manage unforeseen circumstances such as change in pick-up or drop-off point
• Ability to use software such as Microsoft Office and Google Workspace
• Must be responsible and accountable to handle sales and expense