Administration & Operations Coordinator | Work From Home | Day Shift

Drive Operational Excellence in Australia's Premium Aviation Charter Industry

Shape business performance with lasting impact while building a long-term global career through Emapta, delivering top 1% opportunities, continuous growth, and world-class professional support.

Snapshot

Work Setup: Permanent Work From Home

Shift: Day Shift, 8:30 AM - 5:30 PM ACST, Weekends Off

• Competitive Salary Package
• Day Shift schedule
• Fixed weekends off
• Permanent WFH arrangement
• HMO coverage with free dependent upon regularization
• Salary Advance Program through our banking partner (Eligibility and approval subject to bank assessment. Available to account holders with minimum of 6 months company tenure.)
• Unlimited upskilling through Emapta Academy courses (Want to know more? Visit: https://emapta.com/training-calendar/)
• Free 24/7 access to our office gyms (Ortigas and Makati) with a free physical fitness trainer!
• Exclusive Emapta Lifestyle perks (hotel and restaurant discounts, and more!)
• Unlimited opportunities for employee referral incentives across the organization
• Standard government and Emapta benefits
• Total of 20 annual leaves to be used on your own discretion (including 5 credits convertible to cash)
• Fun engagement activities for employees
• Mentorship and exposure to global leaders and teams
• Career growth opportunities
• Diverse and supportive work environment

• Minimum of 5 years of experience in administration, operations, or finance support within a professional business environment, with the ability to work independently
• Experience preparing reports, spreadsheets, and business documentation
• Strong practical experience using Xero
• Excellent written and spoken English communication skills
• Strong organizational skills with exceptional attention to detail and accuracy
• Proactive, resourceful, and capable of working independently while knowing when to seek guidance
• Strong sense of ownership with the ability to follow tasks through to completion
• Ability to learn quickly and work effectively within documented systems, processes, and procedures
• Strong problem-solving skills with the ability to manage multiple competing priorities
• Adaptability to thrive in a dynamic, fast-paced environment with changing priorities
• High level of integrity, reliability, and discretion when handling confidential business information
• Proactive mindset with the ability to identify and recommend process improvements
• Interest in building a long-term career with a professional Australian business
• Proficiency in Adobe Acrobat, project management software, and electronic document management systems
• Background supporting a small to medium-sized business
• Hands-on management of accounts payable and accounts receivable processes
• Proven ability to maintain documented procedures and Standard Operating Procedures (SOPs)
• Capability to collaborate effectively with international teams in a remote work environment
• Familiarity with regulated or compliance-focused industries
• Demonstrated ability to identify and implement process improvements
• Ability to learn and use industry-specific software

• Process supplier invoices and maintain accurate accounts payable records in Xero
• Prepare payment runs for management approval
• Raise and issue customer invoices using Xero and other internal systems
• Monitor outstanding customer invoices and support debtor management activities
• Match supplier invoices with supporting documentation and resolve discrepancies
• Support charter operations through administrative coordination, operational records, and documentation management
• Follow, maintain, and continuously improve documented operating procedures
• Prepare reports, perform data entry, and provide administrative support across multiple departments
• Maintain accurate electronic filing and document control systems
• Update and maintain Standard Operating Procedures (SOPs) as business processes evolve
• Enter and maintain accurate operational data across business systems
• Monitor shared email inboxes and respond to or allocate enquiries appropriately
• Communicate professionally with suppliers, customers, and internal staff via email and telephone
• Identify opportunities to improve administrative processes and operational efficiencies
• Perform other administrative duties as reasonably required to support the business

About the Client

Backed by experienced aviation professionals and a commitment to continuous improvement, the company provides dependable transport solutions while fostering a culture focused on safety, precision, professionalism, and sustainable long-term growth.

Join the Top 1% Talent. A better career. A better life.

Collaborate with global teams, build meaningful expertise, and grow in a culture that prioritizes both performance and well-being.

Apply now and experience the difference!